Project Mangement

TELECOM & IT PROJECT MANAGEMENT

We have our own specialised project management team that will work with you from project kick-off through live operations. This is a team that has a lot of expertise in executing new telecom and IT projects. We have worked on comparable projects with several telecom clients throughout the globe.

Our qualified project managers will provide you with a thorough, detailed project plan as well as full visibility of the resources you will need to execute the project. Your team receives regular updates, and any exceptions, risks, or concerns are addressed quickly.

PROGRAM MANAGEMENT OFFICE (PMO)

Our PMO teams are focused on helping organisations (large or small) create, fix, and manage their programme or project management office. We offer a suite of people, processes, and tools to help any company successfully implement a programme to manage their projects. Whether they have their own tools and are just looking for help to define and implement a process wrapped around them, or whether they are creating a complete package based around our people, process, and tools, our PMO teams are dedicated to assisting organisations in establishing, maintaining, and managing their programme or project management office.

We provide a portfolio of people, processes, and technologies to assist any firm in effectively implementing a project management programme. Whether they have their own tools and are just seeking assistance in defining and implementing a process that revolves around them, or whether they are developing a comprehensive package based on our people, process, and tools, we are there to support them.

PMOs must be on top of their game whether managing single projects or big portfolios to guarantee seamless delivery and strategic success.

PMO ON DEMAND

Project Management Offices are increasingly gaining popularity in organizations of any kind. You don't need to be managing projects to have a PMO. The presence of a PMO helps you run your operations in a project-like environment and make use of the project management tools and techniques to better serve your clients.

A Managing PMO is the highest level where the team actually manage all the projects in the organization and the central role in all of the following:

  • Planning
  • Feasibility
  • Time Management
  • Cost Management
  • Quality Management
  • Scope Management
  • Contracts Administration
  • Safety Management
  • Documents Control
  • Maintenance
  • Delivery
  • Lessons Learned
  • Continuous Operations
PMO SERVICES – WHY US?

Outsourcing always saves you the full-time cost of PMO resources. The cost of our experts will be distributed over several clients depending on the time allocated. Following this "time-sharing" theory, you should end up saving. Moreover, you will save the cost necessary to train the staff and upskilling with the latest knowledge and techniques.

Our team comprises of experts in Project Management fields such Financials, Contracts, Technical, Delivery and Training.

HOW WE WORK?

Our Enterprise PMO can help tailor a plan for your specific project needs from establishing scope and viability to budget, schedule and team requirements to process implementation and ongoing evaluation. This includes assessing risk and developing mitigation strategies that will help you save time and money. From concept to closeout, we’ll help you develop a plan you can build on.

OUR PMO BEST PRACTICES
  • Formal project kick off
  • Project planning involving the team
  • Detailed requirements definition
  • Risk planning and management
  • Project schedule oversight and revision
  • Weekly budget forecasting and analysis
  • Weekly formal customer status meetings
  • Weekly internal team meetings
  • Resource forecasting
  • Issue management
  • Scope management
  • Document and track change requests
  • Project status reporting
  • Customer engagement
  • Executive management reporting
  • Stakeholder Engagement
  • Communications planning
  • Lessons learned sessions throughout the engagement
  • Peer reviews on all deliverables
  • Post implementation support and formal handoff
OUR PROJECT SELECTION STRATEGIES

Regardless of business size, industry or structure, many projects today are unfortunately still selected and initiated in a siloed department-by-department manner, without considering the overall strategic impact. What are the risks of initiating projects in this manner? Businesses run the risk of more than one area competing for the same project resources, including people and technologies, and also conflicting deadlines and goals. They may even risk some project outcomes negatively impacting other areas of the business.

We can help organisation is prioritizing and selecting Projects by:

  • Involve early in Strategic Planning
  • Identifying key Project drivers
    •   Competitive advantage
    •   Cost savings/financial benefit
    •   Operational efficiency/process improvement
    •   Legislative/legal/ tax implications
    •   Improving quality
    •   Risk reduction
    •   Growth/ business opportunities
  • Quantifying strategic value
  • Determining factors that may impact project success
  • Creating an evaluation and prioritization matrix
  • Closing the loop
Our Deliverables
  • Communication Plan
  • At-a-Glance Weekly Project Status Report
  • Project Management Roles and Responsibilities
  • Methodology Implementation Project Charter
  • Business Case
  • Contract Master schedule
  • Periodic project health check reports
  • Project artefacts(final Handover)
Project Recovery services – Amber/Red to Green

In addition to providing PMO services to organisations across Melbourne area, we also provide Project recovery services. This is effectively involved in bringing projects, that are in red to green, by engaging with the current Project stake holders and reviewing the situation and our experts will devise strategies to bring the project back in control. This will involve our extensive collaboration with all parties and stakeholders and the recovery steps will be implemented after endorsement from Stakeholders.

At Matrix we approach ALL situations with a “can do, take ownership” attitude that gives our customer and senior management the confidence that we are addressing the issues and working toward resolution.

Project Recovery services – Amber/Red to Green

In addition to providing PMO services to organisations across Melbourne area, we also provide Project recovery services. This is effectively involved in bringing projects, that are in red to green, by engaging with the current Project stake holders and reviewing the situation and our experts will devise strategies to bring the project back in control. This will involve our extensive collaboration with all parties and stakeholders and the recovery steps will be implemented after endorsement from Stakeholders.

At Matrix we approach ALL situations with a “can do, take ownership” attitude that gives our customer and senior management the confidence that we are addressing the issues and working toward resolution.

Our Project Recovery Strategies

In addition to providing PMO services to organisations across Melbourne area, we also provide Project recovery services. This is effectively involved in bringing projects, that are in red to green, by engaging with the current Project stake holders and reviewing the situation and our experts will devise strategies to bring the project back in control. This will involve our extensive collaboration with all parties and stakeholders and the recovery steps will be implemented after endorsement from Stakeholders.

At Matrix we approach ALL situations with a “can do, take ownership” attitude that gives our customer and senior management the confidence that we are addressing the issues and working toward resolution.

Our Project Recovery Strategies
  • Assessment – PM via interviews, project plans, status reports, other projectartifacts
  • Dual Purpose for “State of the Project” Report
    •        Will be shared with key decision-makers and other key parties where options discussed and “response” decided (re-start, recover, re-scope)
    •        Info in report (in whole or in part) could be key in re-baselining the project
  • Execution – time for PM to lead his/her team into action using project management best practices and these tips and guidelines
    •        Co-location
    •        Daily Scrum
    •        Action Log
    •        Progress/Status Report
    •        Communication
    •        Non-panicked Urgency
    •        Decisiveness
    •        Flexibility
    •        Who’s in Charge?
    •        Watch the Basket
Successful Project Recovery
  • Once achieved, we recommend keeping the PM and his/her team intact and monitoring the project for period of time to substantially ensure project status remains “Green”
  • We will jointly conduct a “Project Recovery Retrospective” and present the Lessons learned log for archives.
OUR VALUE ADDS
  • Mentoring Project Managers and Resources
  • Establishing best practices among the project organisation
  • Establishing project governance across the organisation
  • Project Management tools and techniques to suit the organisational requirements
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